Podcast Producer Opportunity
Job Description:
We're seeking a skilled Podcast Producer to oversee the entire production process of our weekly interview podcast.
Key Responsibilities:
1. Guest Management & Outreach
* Communicate with guests from initial outreach to post-episode follow-up
* Schedule interviews and provide prep materials
* Collect guest information, bios, headshots, books, links, and required release forms
* Draft guest outreach emails and pitch new guests aligned with upcoming content themes
* Maintain a guest pipeline and schedules in a digital tool
2. Episode Planning & Production
* Prepare episode briefs and host prep sheets
* Attend live recordings (optional) to track timestamps and notes
* Review raw audio/video and provide clear edit notes to the editor
* Restructure episodes for clarity, flow, and narrative arc
* Collaborate on episode titles, angles, hooks, and story direction
* Choose main promotional clips and quotes for social media
3. Editing Coordination
* Send editors clear, accurate, and time-stamped cut notes
* Review first edits, request revisions, and ensure quality before publishing
* Ensure the final episode reflects brand voice, pacing, clarity, and guest experience
4. Publishing & Show Management
* Write compelling show notes, descriptions, summaries, and timestamps
* Prepare publishing assets (titles, tags, categories, episode artwork)
* Upload weekly episodes to our hosting platform
* Track episode performance metrics and maintain a publishing calendar
5. Marketing & Promotion Support
* Coordinate with the social media team to deliver clips, quotes, and captions
* Identify promotional opportunities through guests' audiences
* Support the creation of audiograms, reels, and short-form content briefs
6. Monetization & Growth
* Assist in creating sponsorship decks and packages
* Research relevant brand partners to pitch
* Coordinate guest cross-promotion to increase downloads
* Identify podcast swaps and collaboration opportunities
* Track growth trends and propose strategies to expand reach
7. Host & Media Outreach (Podcast Guest Booking)
* Research aligned podcasts across wellness, entrepreneurship, marketing, leadership, mental health, women's health, lifestyle medicine, and business growth
* Create a list of high-quality podcasts suitable for Riley as a guest
* Draft personalized podcast pitches in Riley's voice
* Send and manage outreach emails to podcast hosts and producers
* Track outreach, follow-ups, and confirmed appearances in a digital tool
* Coordinate scheduling, prep materials, and talking points
* Prepare Riley with a one-sheet, interview brief, and relevant episodes of the host
* Identify opportunities for backlinks, newsletter swaps, and co-marketing
* Track results and optimize pitches based on acceptance rates