About This Job
The role of an Administrative Officer is to provide essential support to the staff in the office, ensuring a smooth day-to-day operation. As a key member of the team, you will be responsible for monitoring and coordinating various administrative tasks, providing expert advice on policies and procedures, and maintaining effective relationships with external stakeholders.
* Main Responsibilities:
* Assist in the provision of resources necessary to support the staff in the office.
* Monitor and coordinate the day-to-day personnel and administrative operations of the office.
* Provide expert guidance on personnel and administrative policies and procedures.
* Liaise with government agencies and other external actors to provide vital supportive services.
* Attend meetings, focusing on general administration, staff safety, and human resources issues.
* Implement processes to improve internal controls and ensure compliance with UNHCR rules and regulations.
* Coordinate staffing and administrative budget requirements for the office.
* Participate in procurement processes to select, award, and issue local contracts.
* Manage contracts for premises, cleaning, security services, and other services as needed.
* Serve as a member of the Local Contracts Committee (LCC).
* Undertake missions to field locations to review administrative arrangements and make recommendations.
* Provide guidance and oversight on mission travel processes for staff.
* In the absence of an HR Officer, prepare recruitment, appointments, and administrative formalities for local staff.
* Review and approve employee entitlements, including DSA, local salaries, and medical insurance.
* Coordinate training and capacity-building activities for staff in administrative areas.
About You
* Years of Experience / Degree Level: For P3/NOC - 6 years relevant experience with an undergraduate degree; or 5 years relevant experience with a graduate degree; or 4 years relevant experience with a doctorate degree.
* Field(s) of Education: Accounting, Public or Business Administration, Economics, or other relevant fields.