Overview
INFUSE is committed to complying with applicable data privacy and security laws and regulations. For more information, please see our Privacy Policy.
Hiring Process
We will review your application against our job requirements. We do not employ machine learning technologies during this phase; we believe every human deserves attention from another human. A fair and detailed assessment of your candidacy will be provided by our seasoned recruiting professionals. We may invite you to submit a video interview for the hiring manager’s review. This is often followed by a test or short project to determine fit for the team. You may then interview with the hiring manager and/or the interview team via live meeting or Zoom. We do not conduct interviews via text message, Telegram, etc., and we never hire anyone without meeting you face-to-face or via Zoom. If you are still excited to join INFUSE, we will discuss an offer live with you.
Note: We do not make offers without giving you the opportunity to speak with us live.
About Us
INFUSE Academy is the Learning & Development department at INFUSE, a global B2B demand generation company. We build learning programs for internal teams and run a client-facing educational platform that helps B2B marketers and sales professionals achieve demand excellence. We are a small, fast-moving team within a larger organization — and we are entering an exciting growth phase. This role reports directly to the Head of INFUSE Academy.
Role Overview
As the Operations & Project Coordinator, you will coordinate projects and workstreams running in parallel. You will know where everything stands, who is blocked, what is at risk, and what needs attention. We work with AI daily—from content development to process automation—and we need someone who already thinks in those terms and is eager to push further.
Key Responsibilities
Own project plans across multiple workstreams, track progress, and ensure deadlines are met.
Coordinate with external, internal stakeholders and team members to keep projects moving.
Run regular status updates with the Head of INFUSE Academy and cross-functional INFUSE stakeholders.
Track and report on KPIs—pull numbers from dashboards, spot trends, and present them clearly.
Keep the project management system clean, updated, and useful for the team.
Actively use AI tools to streamline your own work and help the team adopt them across workflows.
Identify bottlenecks and process gaps, then fix them or propose solutions.
Take ownership of results, continuously seeking ways to improve performance and hit targets.
What We’re Looking For
3+ years of experience in project management or operations coordination in a multi-workstream environment.
Active, hands-on experience with AI tools—you already use ChatGPT / Claude / Gemini, or similar, in daily work and are excited to implement more.
Strong coordination skills with the ability to manage cross-functional teams and keep multiple stakeholders aligned.
Understanding of web or platform projects—experience with website redesigns, platform migrations, or similar initiatives with meaningful feedback to designers and developers.
Comfort with data—ability to work with dashboards, track metrics, and present numbers clearly to management.
Tech-savvy and a fast learner—able to pick up new platforms and tools quickly.
Excellent communication and relationship-building abilities, both written and verbal.
Ability to work independently, take initiative, and deliver results under minimal supervision.
Upper-intermediate or advanced English.
Experience with n8n or similar automation tools is a strong plus.
Familiarity with LMS platforms, B2B marketing, or edtech is a plus.
What We Offer
A unique opportunity to shape how a growing B2B learning platform operates and scales.
The chance to develop leadership skills in a fast-paced, results-driven environment.
A multicultural team of passionate professionals and a fully remote work setup (11 AM – 7 PM GMT+2).
Continuous learning and professional development — it’s what our team is built on.
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