Finance Operations Specialist
The purpose of this role is to ensure the accuracy, compliance and efficiency of our financial operations from end-to-end payment execution and accounting control to tax compliance and audit-ready documentation.
* Key Responsibilities:
* Manage the full accounts payable cycle including receiving, reviewing and verifying invoices for accuracy and compliance with company policies.
* Execute and monitor domestic and foreign currency (FX) payments including supplier invoices, intercompany transactions and service fees.
* Operate banking platforms with accuracy and control ensuring timely payment execution and proper approval workflows.
* Track and manage payment terms proactively resolving discrepancies and maintaining strong supplier relationships.
* Coordinate with internal stakeholders to resolve payment-related issues and provide regular payment status updates.
* Review, validate and process employee reimbursement claims ensuring policy compliance complete documentation and readiness for audits.
* Tax and Invoicing:
* Identify, calculate and control withholding taxes on supplier invoices and service payments.
* Ensure proper tax treatment and accurate accounting of all transactions including cross-border payments.
* Prepare and issue service invoices for intercompany and third-party transactions in compliance with municipal regulations and internal policies.
* Support tax reconciliations documentation and reporting required for audits and statutory filings.
* Accounting Reporting and Internal Controls:
* Accurately record classify and reconcile all payment transactions in the general ledger ensuring proper accounting treatment.
* Support the maintenance of the chart of accounts including the creation and updating of GL accounts and cost centers.
* Assist with monthly closing activities and prepare financial reporting packages for submission to headquarters.
* Support internal and external audit requests by preparing and organizing documentation that meets governance and compliance requirements.
* Requirements:
* Bachelor's degree in Accounting Finance Business Administration or a related field.
* Native or bilingual proficiency in Portuguese and professional working proficiency in English CEFR B2 or above.
* 2-3 years of experience in accounts payable payment processing treasury operations accounting or similar finance roles preferably in a multinational environment.
* Strong understanding of Brazilian payment processes tax obligations and withholding tax requirements.
* Proven experience issuing service invoices and ensuring compliance with fiscal requirements.
* Hands-on experience with FX payments international transactions and corporate banking platforms.
* Strong analytical skills exceptional attention to detail and the ability to manage multiple priorities effectively.
* Solid knowledge of internal controls documentation standards and audit requirements.
Why Join Us
* You will be part of a dynamic finance team that plays a strategic role in our company's expansion and operations in Brazil.