Join to apply for the IT Office Assistant role at Boehringer Ingelheim.The positionTo provide the highest level administrative support to specified department personnel, including often working independently on highly complex, special assignments relating to departmental affairs.Tasks And ResponsibilitiesUtilizes extensive knowledge in a variety of areas to provide an advanced level of administrative support to one or more individuals within a specified department or departments.
Support may include: generation of reports, filing, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, input and tracking of purchase orders, tracking of department budgets, processing of check requests and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.Responsible for organizing and coordinating meetings and events (local, Argentina, and international), including logistics, hotel arrangements, and other details for senior management.Performs all company business in accordance with all regulations and company policies and procedures.
Demonstrates high ethical and professional standards with all business contacts and ROPU SA employees to maintain the company's excellent reputation within the medical and pharmaceutical community.Demonstrates comprehensive knowledge of Boehringer's mission, business processes, policies, and practices, applying this knowledge within own technical area to develop relatively advanced work results.RequirementsMinimum of 3-5 years administrative, customer service, and/or relevant business experience.
5+ years of previous administrative experience with ROPU SA preferred.Applies an advanced level of knowledge/skills to a wide range of interdepartmental responsibilities and serves as a resource to others.
Contacts are frequent with individuals outside the company and/or members of senior management within Boehringer Ingelheim.Uses appropriate interpersonal styles to work collaboratively with colleagues and team members to achieve departmental objectives.Helps to overcome barriers, provides ongoing feedback to the work team, and facilitates adjustments as directed by management.Monitors progress against expectations and addresses performance gaps in a timely manner.Fulfills work team responsibilities and demonstrates a personal commitment to accomplishing departmental objectives.Proactively identifies opportunities for process improvement within the department.Develops branding elements or activities to promote internal/external awareness of our activities.Demonstrates an acceptable level of performance for all Administrative Assistant responsibilities.Possesses strong communication skills and proven experience presenting proposals and initiative statuses to senior levels.Acts as a single point of contact for clients and supporting areas.Demonstrates expert knowledge of Microsoft Office (Word, Excel, PowerPoint) and usage of AI tools (e.g., Copilot or similar).Ability to take ownership and proactively identify business process improvements.
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