Company Description
Charly Agency is a growing digital agency specializing in web design, UX/UI, branding, ecommerce, and development for clients primarily in the US. Operating globally with offices in San Francisco and Barcelona, we partner with brands ranging from startups to enterprises across Shopify, Webflow, WordPress, and more. Our team is spread across Europe and Latin America and we are scaling fast.
Role Description
This is a full-time remote role for a Junior Operations Manager. We need someone to take ownership of our operations and accounting workflows, support project coordination, and help us build structure as we grow. This is not just a VA role. You will work closely with our General Manager and CEO, coordinate across teams and time zones, and improve the systems already in place over time. We are looking for someone who thinks long-term, takes initiative, and is comfortable building alongside us.
Your core responsibilities:
* Preparing and sending invoices across prepaid packages, retainers, and fixed price projects
* Tracking payments and updating financial status reports
* Maintaining financial spreadsheets and internal tracking sheets
* Organizing expense documentation
* Assisting with payroll reports for employees, contractors, and freelancers
* Keeping internal databases clean and up to date
* Supporting the GM and CEO with daily operational tasks
* Assisting with contracts, SOPs, and internal documentation
* Supporting project coordination to ensure timelines and deliverables stay on track
* Helping optimize workflows and contributing to process improvements as we scale
What we are looking for:
* Organized, detail-oriented, and able to manage multiple priorities
* Experience in operations, administration, or team coordination
* Familiarity with project management tools like Trello, Asana, or similar
* Excellent written and verbal English
* Comfortable with spreadsheets, financial tracking, and data management
* Proactive mindset with strong follow-through and attention to detail
* Prior experience in a digital agency or similar setting is a plus
Who this role is perfect for:
* Someone who takes pride in keeping things structured and running smoothly
* Someone available in the evenings GMT+0 to GMT+1 (after 5 PM) with flexibility outside of that
* Someone looking for stable, long-term remote work with real room to grow
* Someone proactive who does not wait to be told what to do
* Based in Latin America
What we offer:
* $800-$1,000/month starting salary depending on experience
* $50/month internet stipend
* Full-time position (35-40 hrs/week)
* Flexible hours with evening availability required between 5-9 PM GMT
* Remote, collaborative, and fast-moving team
* Real growth path into a senior operations role as the agency scales
To Apply:
Send your CV, a short note about your experience with invoicing, spreadsheets, or operations work, and a 1-minute video introducing yourself in english and sharing your experience and motivation for this role to with the subject: Junior Operations Manager Application - [Your Full Name]