About the Company
We are a US-Based executive search firm focused on post-acute healthcare leadership. At our core, we are a sales organization, not an HR firm.
About the Role
We are hiring a high-level operator in Brazil to take ownership of our recruiting infrastructure, sourcing engine, and AI-driven systems.
Responsibilities
* Run the current recruiting operations engine
* Manage sourcing + data execution
* Simultaneously build the future state using AI and automation
Core Responsibilities
Own Recruiting Operations (Day-to-Day Execution)
* Manage full workflow: job intake → sourcing → outreach → submission → close
* Ensure speed, organization, and execution across all active searches
* Identify and prioritize revenue-generating activities
* Maintain operational consistency across the team
Lead Sourcing & Pipeline Development
* Personally drive sourcing on key searches (this is not purely managerial)
* Build and optimize candidate pipelines using:
* * CRM systems
* Data tools and enrichment workflows
* Manage and oversee a data/sourcing support resource
* Improve speed, quality, and output of candidate identification
AI & Automation Implementation
* Introduce and deploy AI tools to improve:
* Sourcing
* Outreach
* Note-taking
* CRM updates
* Workflow automation
* Build prompt libraries and repeatable systems
* Identify where AI replaces manual effort and increases output
* Continuously test and refine AI-driven workflows
CRM & Database Infrastructure
* Own and evolve our CRM ecosystem (primarily Crelate and Outplay)
* Redesign database structure (contacts, companies, work history, tagging)
* Lead long-term strategy around:
* Data quality
* Searchability
* AI-readiness of the database
* Develop scalable processes for data enrichment and maintenance
Sales Process Alignment
* Operate with a sales-first mindset
* Understand how sourcing, outreach, and process directly impact revenue
* Support pipeline generation and deal flow
* Ensure systems are built to increase placements, not just organization
Qualifications
* Fluent English + U.S. Business Acumen (Non-Negotiable)
* Strong verbal and written English
* Comfortable operating in a U.S.-based business environment
* Understands expectations around speed, communication, and accountability
Required Skills
* AI & Systems-Oriented Thinker
* Experience using AI tools in a business setting (LLMs, automation, workflows)
* Strong understanding of prompt engineering and practical application
* Ability to evaluate tools and implement quickly
* CRM & Operations Experience
* Hands-on experience with CRM/ATS systems (Crelate, Salesforce, HubSpot, etc.)
* Experience building or improving workflows and data systems
* Strong understanding of database structure and data integrity
* Sourcing & Recruiting Exposure
* Experience in recruiting, executive search, or talent sourcing preferred
* Understands how to identify and engage high-level candidates
* Comfortable operating in a performance-driven, search environment
* Operator Mentality
* Moves fast and prioritizes what drives revenue
* Can manage execution while building systems simultaneously
* Comfortable with ambiguity and building from scratch
* Takes ownership—does not wait for direction
What This Role Is NOT
* Not HR
* Not administrative support
* Not a passive “systems manager”
This is a hands-on operator role responsible for:
* Driving sourcing output
* Improving systems
* Building AI infrastructure
* Supporting revenue growth
What Success Looks Like
* Faster, more consistent sourcing pipelines
* Cleaner, more powerful CRM and database structure
* AI meaningfully reducing manual work
* Increased output per recruiter
* Systems that scale the business without adding headcount
Industry Exposure
You will gain deep exposure to:
* Executive search
* Post-acute healthcare (SNF, senior living, home health, hospice)
* High-level operators and leadership teams across the U.S.
Equal Opportunity Statement
We are committed to diversity and inclusivity.